Executive Assistant (Luxury Travel & Tours) - Bali, Indonesia

Join Gladex Travel And Tours Corp, a premier luxury travel and tours company, as our Executive Assistant in the breathtaking island of Bali! This is a unique opportunity to work in one of the world’s most sought-after destinations while supporting high-level executives and ensuring seamless operations for our esteemed clients.

As our Executive Assistant, you will be the backbone of our operations, managing schedules, coordinating travel arrangements, and providing exceptional support to our senior management team. You'll work closely with our luxury travel consultants, ensuring that every detail of our clients' journeys is meticulously planned and executed.

In this role, you'll have the chance to work with cutting-edge travel management software and industry-leading tools, while developing your skills in a dynamic and fast-paced environment. With your exceptional organizational skills and keen attention to detail, you'll play a crucial role in delivering unforgettable travel experiences to our clients.

📋 Tanggung Jawab Pekerjaan

• Manage the executive's calendar and travel schedules, ensuring seamless coordination with internal and external stakeholders
• Coordinate and organize high-level meetings, conferences, and events, including travel arrangements, accommodation, and logistics
• Assist in the preparation and execution of business trips, including visa applications, itinerary planning, and local arrangements
• Maintain and update client and vendor databases using industry-standard CRM software
• Handle administrative tasks such as expense reports, travel reimbursements, and contract negotiations
• Provide exceptional client service, acting as the primary point of contact for our luxury travel clients
• Assist in the development and implementation of travel policies and procedures to ensure compliance and efficiency
• Support the executive team in preparing presentations, reports, and other communications materials

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Travel and Tourism, or a related field
• Minimum of 5 years of experience in a similar executive assistant or administrative role within the travel and tourism industry
• Proficient in using Microsoft Office Suite, particularly Outlook, Excel, and Word
• Experience with travel management software such as Sabre, Amadeus, or Travelport is a plus
• Excellent organizational, time management, and multitasking skills
• Strong communication and interpersonal skills, with the ability to work well under pressure
• Fluency in English, both written and spoken, is required
• Bahasa Indonesia is a plus, but not mandatory

🛠️ Keahlian

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